Graduate Studies, Research and Outreach Support Administrative Officer Job Vacancies at Zayed University in Dubai 2018
Zayed University hiring for positions of Graduate Studies, Research and Outreach Support Administrative Officer placed in Dubai. This job vacancy is open from 26 September 2017 to the end of this month. Here is more information about the job requirements, qualifications and descriptions associated with Graduate Studies, Research and Outreach Support Administrative Officer job opportunity 2018.
Zayed University Recruitment 2018
Graduate Studies, Research and Outreach Support Administrative Officer Zayed University - Dubai
The College of Communication and Media Sciences seeks an
incumbent for The Graduate Studies, Research and Outreach Support
Administrative Officer who will support the Assistant Dean for
Research and Graduate Studies and the Graduate Programs Coordinator in
all day-to-day operational, administrative, and personnel services in
order to meet the College’s graduate and research activities and
support outreach operations.
Provides full range of high-level administrative support to the
Assistant Dean of Research and Graduate Studies, the College Graduate
Programs Coordinator, visiting and/or Zayed University faculty
teaching in graduate programs as required.
•Maintains documents and information including files, reports,
records, and other material, using appropriate digital and other
technology or systems.
•Develops, implements and maintains
effective office policies and procedures.
•On behalf of the
Assistant Dean of Research and Graduate Studies, acts as liaison
between the College and other University offices, such as the ZU
Office of Research, the Office of Graduate Studies and external
•Serves as the initial point of contact (by
email, phone or face-to-face) for internal and external stakeholders
seeking assistance, information and/or referrals related to College
research or graduate education.
and/or in writing to respond to inquiries, requests, complaints, and
concerns from internal and external stakeholders.
•Resolves, researches, and refers problems, often of a
sensitive or confidential nature, for day-to-day operations.
•Drafts written responses or replies by e-mail as required
by the Assistant Dean of Research and Graduate Studies and Graduate
•Updates and maintains the
College’s web-based research databases (e.g. the College's
Google Scholar account).
•Supports faculty in updating their
•Supports the Assistant Dean of Research and
Graduate Studies in generating reports on Research and Graduate
Studies activities when required. Will need to liaise with the
Graduate Programs Coordinator.
•Coordinates and handles the
travel arrangements and hotel bookings of the Assistant Dean of
Research and Graduate Studies.
•Schedules and organizes
meetings and appointments for the Assistant Dean of Research and
Graduate Studies and the Graduate Programs Coordinator, books meeting
rooms and informs attendees of timing and location of meetings.
•Produces agenda, minutes and prepares information required
for meetings. Takes accurate meeting minutes and distributes to
attendees as required.
•Processes and maintains appropriate
records for College research.
•Supports in arranging
internal and external events related to research and graduate studies
organized by the University, the College and the Office of Graduate
Studies such as graduate alumni events.
•Serves as a team
member to the Assistant Dean of Research and Graduate Studies' Office
by assisting and/or cross covering for other administrative support
staff when needed.
•Contributes to additional projects,
tasks and other duties as required by the Assistant Dean of Research
and Graduate Studies, the Graduate Programs Coordinator and the
Administrative Officers of the College, the Dean, visiting scholars
and/or ZU faculty.
•May be required to travel to Abu Dhabi
once a week to support the Graduate Programs Coordinator.
•A bachelor's degree from an accredited university and two years
of progressively responsible administrative experience as well as
experience providing support to senior executives, preferably in an
academic environment or an equivalent combination of education and
•Knowledge of administrative and logistical
procedures and systems including filing and record
•Advanced technical and computer skills to support
administrative functions including MS Office suite.
typing and keyboard skills.
•Good spoken and written Arabic
and English language skills.
•Knowledge of the operation of
standard office equipment.
•Knowledge of office
administration processes and procedures.
calendar management, scheduling, and video and phone conferencing
•Working knowledge of the University in
general or the University’s policies and procedures.
•Knowledge of software programs required by this
•Project management skills.
The University’s benefits package is highly attractive, with
competitive salaries free of tax in the U.A.E., housing, a furniture
allowance, annual vacation airline tickets for the employee and
immediate family, educational subsidies for children and healthcare is
provided to the employee and sponsored family members. ?
In addition to completing the online application form, attach a cover
letter, a current CV, and the names and contact details of three
Amount of Travel
Work At Home
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